Offer email templates

Example offers emails sent to estate agents when offering to purchase a property. See bottom of this page for the templates.

Q. Why do such a comprehensive letter?
A. Sellers want reliable buyers.  The offer email has to tell a story about the potential purchaser.  The critical information they need:

– How financially strong is the buyer?
– Do they have a well-paid job?
– Where are they from?
– Do they make ‘my’ life easier by submitting documentation?
– Do they have a conveyancing lawyer and surveyor ready to go? Why? It speeds up the conveyancing process.

If the offer email answers all these questions…the selling agent is more likely to recommend your offer to the seller.

We need certain information from you

1. Buy to let mortgages
Q 1. Are you purchasing with a limited company or personal buy to let mortgage?
A. Yes? go to 1a or 1b or 1c
A. No? Cash only? Go to 4: ‘Proof of funds’

Q.1a. Is it Gatehouse bank?
A. 1a1. If Gatehouse bank, you need a suitable conveyancing solicitor. We recommend Hosanna Ho.
A 1a2. If Gatehouse bank, what loan to value do you wish to borrow up to?

Q.1b. Is it Hampshire trust bank?
A. If Hampshire trust bank, you need a suitable conveyancing solicitor who is on the HTB solicitor panel. Lightfoots are the best choice based on client feedback.

Q.1c. Or another lender?
A.1c1. If another lender, do they ask for their own preferred solicitors to handle commencing? If so who are these solicitors?
A. 1c2. If another lender

Sidenote:
– you will need proof of funds to show you have a mortgage deposit/the means to purchase. See ‘2. Proof of funds’
– it helps to have a nominated conveyancing lawyer when making an offer so estate agents can generate the memorandum of sale quickly. It also shows agents that you are organised and have planned properly.

2. Loan to value
Q. 2a. Assuming you are purchasing with a mortgage , what loan to value do you wish to offer with?
Important: Remember that minimum mortgage size is usually £100,000. Check with your mortgage adviser for more information.
A. 2a1: 80%? If £100k minimum mortgage size:
A. 2a2: 75%?
A. 2a3: 70%?
A. 2a4: 65%?
a. 2s5: Other amount. What LTV?

3. We also ask for some ‘personal’ information about you. The reason; it helps ‘paint’ a story about you for sellers.

3a – Your occupation? People always ask ‘what do you do for a living?’ And if you tell the agent, it helps reinforce your credibility.

3b – How much you earn per month. This is especially important if you are buying with finance. Generally international buyers earn more than UK people. So it is likely your salary will be far higher than a local persons. this shows you are a strong buyer. Tip: giving me your salary in local currency is best.

3c – Previous experience buying property in the UK? If you understand the UK property market, this helps.
If you have properties in the UK, it’s helpful to give us the postcode of the property. By listing the postcode is for properties you already own, it shows that you do have property! We don’t need the exact addresses, just the postcode.

Whenever we submit an offer, we ask for certain documents:

4. – Proof of funds.
— This should be a PDF download, because it’s harder to fake and more trustworthy for the agent.
— It’s helpful to have the most recent bank statements possible.

5. – Proof of identity.
— This should be a scan of a passport.
— And it’s helpful to have a selfie with you holding up the passport, so the agent can see you and the passport are the same people.
— best of all is a certified copy of your passport. This is done by photocopying your passport. Then get a solicitor/lawyer/notary to sign the photocopied passport and then scan the signed document.

5. – Proof of address.
Whilst this isn’t strictly necessary, having a scan or PDF download of your utility bill showing your proof of address reassures the agent.

6. – If you making a part financed/mortgage offer
We need an agreement in principle/decision in principle from the bank who is prepared to lend to you.
Sidenote: Based on our experience, you don’t need the agreement in principle for the specific property you are offering on. Just try too get a decision in principle for the maximum loan amount possible from the bank. The larger the sum of money you present in the DIP/AIP , the stronger you appear to be as a buyer.

Finally, as you see the constant theme is being a strong buyer. It’s counterintuitive, but strong buyers will get better deals with better terms than weaker buyers. Sadly, the marketplace can be brutal.

Anyhow, once we have all this information we can send the best possible offer email.

Offer with finance

To whom it may concern,
Following our viewing of XXXXXXXXXXXXXXXXX, my client: XXXXXXXXXXXXX (copied in) wishes to make an offer to purchase XXXXXXXXXXXXXXXXX for £YY,YYY

Ref: XXXXXXXXXXXXXXXXXXX| https://www.rightmove.co.uk/properties/XXXXXXXXXXXX

She wishes to purchase the above property with a XX% loan to value buy to let mortgage through her limited company: XXXXXXXXX

About XXXXXXXX . She:
– Presents proof of funds amounting to £XXX,XXXGBP
– Has XX years experience as a landlord with property in XXX XXX, XXX XXX, XXX XXX,
– Is employed as an XXXXXXXXXX for XXXXXXXXXX. who earns approximately £X,XXX per month.
– Is a citizen of XXXXXXXXXX

Her conveyancing solicitors are:
Heather Bailey | Exclusive Law | Head of Conveyancing
Tel: 0161 711 1319 Email: heather.bailey@exclusivelaw.co.uk Web: www.exclusivelegal.co.uk
Second Floor | St George’s House | 56 Peter Street | Manchester M2 3NQ United Kingdom

Her preferred surveyors are Cosey Homes Surveyors.
Primary contact: Kit Lam | Cosey Homes Business Development & Survey Coordination
T: 01744 412 700 | E: kit.yanlam@coseyhomes.co.uk | W: www.coseyhomes.co.uk
Head office: Unit 2, Craig Court, Standish Street, St Helens, Merseyside, WA10 1GJ.

Attached documents:
Scanned copy of XXXXXXXXXXXXXXXXXX’s certified XXXXXXX passport
Miss XXXXXXXXXXXXXXXXXXXX eStatement Showing proof of funds of £XX,XXX
Miss XXXXXXXXXXXXXXXX Brokerage statement showing proof of funds of £XXX,XXX
A decision in principle from XXXXXXXXXXXX authorising lending up to £XXX,XXX
Proof of address

XXXXXXXXXXXXXXXX has been copied into this offer email.

This offer is subject to contract.

Many thanks
Nick

Cash Offer
To whom it may concern,

Following our viewing of XXXXXXXXXXXXXXXXXXXX, my client:XXXXXXXXXXX (copied in) wishes to make an offer to purchase the above property for £XXX,XXX

Ref: XXXXXXXXXX Address of property XXXXXXXXXXXXX | https://www.rightmove.co.uk/properties/XXXXXXXXXX

He wishes to purchase the property with cash
He wishes to purchase through XXXXX (Name of entity buying the property) XXXXXXX

About XXXXXX. He:
– is based in XXXX XXXX
– has a XXXXXXXXXX passport
– presents proof of funds amounting to £XXX,XXX
– has XX years experience as a landlord with property in XXXX XXXX
– is employed as an XXXX who earns £XX,XXX per month.

His conveyancing solicitors are:
Heather Bailey | Exclusive Law | Head of Conveyancing
Tel: 0161 711 1319 Email: heather.bailey@exclusivelaw.co.uk Web: www.exclusivelegal.co.uk
Second Floor | St George’s House | 56 Peter Street | Manchester M2 3NQ United Kingdom

His preferred surveyors are Cosey Homes Surveyors.
Primary contact: Kit Lam | Cosey Homes Business Development & Survey Coordination
T: 01744 412 700 | E: kit.yanlam@coseyhomes.co.uk | W: www.coseyhomes.co.uk
Head office: Unit 2, Craig Court, Standish Street, St Helens, Merseyside, WA10 1GJ.

Attached documents:
– Consolidated statement from XXXXXXX bank
– HSBC Premier account statement
– Photograph of XXXXX passport
– Selfie with XXXXX’s passport
– XXXXXX bill showing proof of new address

Mr XXXXXX has been copied into this offer email.

This offer is subject to contract.

Many thanks
Nick